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Council meetings

The Launceston City Council operates a fortnightly meeting cycle and all information relating to these meetings is available through the links below

2015 Council and SPPC Meeting Schedule Reference (PDF 115KB)
Council Meetings Policy (Frequency and Commencement Time) (PDF 16KB)


Council meeting agendas and minutes

2015 Ordinary Council Meeting Agendas are available four days prior to the meeting date, typically from 1.00pm on the Thursday before the meeting. Where special meetings may be convened, the agenda is available a minimum of two days prior to the scheduled meeting date.
 
2015 Ordinary Council Meeting Minutes are made available as soon as possible after each meeting.


2014 Ordinary Council Meeting Agendas & Minutes
2013 Ordinary Council Meeting Agendas & Minutes



Strategic Planning and Policy Committee agendas and minutes
2015 SPPC Agendas are available four days prior to the meeting date, typically from 1.00pm on the Thursday before the meeting. Where special meetings may be convened, the agenda is available a minimum of two days prior to the scheduled meeting date. 


2015 SPPC Minutes are made available as soon as possible after each meeting.


2014 SPPC Agendas & Minutes
2013 SPPC Agendas & Minutes




 
Annual General Meeting
Each year the Council holds an annual general meeting in December. The meeting is generally attended by the Aldermen, Council Directors and members of the public. It is a formal event in which matters of the Council, the annual report and matters and questions on notice are discussed.


2012 - 2014 AGM Agendas & Minutes

Notice Period for Annual General Meeting Submissions Policy (PDF 15KB)


 
Live streaming of Council meetings
In the interests of openness and transparency and encouraging community envolvment in decision making, each Council meeting is streamed live to the internet. Live audio and archived recordings of the previous two Council meetings can be accessed by clicking on the link below. The recordings will begin at the start of each meeting and will stop at the beginning of the Closed Council agenda items. The live audio can be accessed using an ADSL internet connection.

Council meeting live audio and recordings 
Council meetings - Audio recording policy (PDF 16KB)
Form - Request for Council Meeting Audio Recording (PDF 112KB)

Details of all meetings are also provided in The Examiner Newspaper on Saturdays in the Council Business advertisement in the Local Government section. For enquiries regarding meetings of the Launceston City Council or to obtain hard copies of agendas or minutes, contact the Council's Customer Service Centre on 03 6323 3000.



Public questions

Members of the public are invited to ask questions at each Council Meeting. If you wish to ask a question at a Council or committee meeting there are some protocols you must follow.

Public Question Time: at each Council meeting or committee meeting, we invite members from the public to ask questions on any matter relating to the Council. Individuals are able to ask a maximum of three questions. 

If you wish to ask a question at a Council meeting you will need to write it down and submit it to the General Manager. This is done by filling out a carbon copy pad that is located outside the entrance to the Council Chamber.
 
The Mayor can decide whether or not to accept the question/s. Question/s may be answered on the day or taken on notice and answered within 10 working days of the meeting.
 
Notice of Intention to Speak: the public is able to speak at a Council meeting for a maximum of two minutes, on any matter regarding Council business.

If you wish to speak on an item, you need to register your intention before the Council meeting starts. To do this, you enter your name under the Agenda item you want to speak on. The form is available outside the entrance to the Council Chamber.


Deputations
Application for Deputation form (PDF 109KB)
Strategic Planning and Policy Committee Meeting - Deputations - Notes for Representatives (PDF 60KB)
Council Meeting - Deputations - Notes for Representatives (PDF 60KB)




 Community reports

The Council values the importance of the activities undertaken by Community Groups in the municipality. In order for the Council to better understand the activities of these groups, fifteen minutes will be set aside in each Council meeting. Community Groups to have up to three minutes for verbal reports to be provided in open Council on the activities of their Community Group.

Community Reports allow Community Groups to report on their activities within the Launceston Municipality, but are not intended to form part of a funding application or request for assistance that are managed through other existing processes.

Community Reports procedure (PDF 97KB)