Event Planning and Sponsorship

1. Overview

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Launceston hosts a range of events each year, which contribute and provide memorable experiences to our community. The events the city stages and Council supports also provide economic gains which are received throughout the municipality.

Our Events Strategy(PDF, 4MB) outlines our commitment to provide successful, stimulating and socially and economically beneficial events around Launceston.

2. How to Plan an Event

Events play a vital role in creating communities that are engaged, vibrant and have a strong sense of pride and community connectivity. Events deliver a range of positive impacts including economic and tourism benefits, promotion of the city's image as a destination and provide an opportunity to raise the city profile as a great place to live and invest in.   We are committed to ensuring that the City of Launceston provides the community and visitors with an opportunity to experience and participate in a diverse range of vibrant and stimulating events and cultural activities.

Your first step is to complete the online Event Notification Form (ENF). The ENF enables the Event Facilitation Team to assess whether any permits, licences and/or venue bookings are required.  Documentation must be submitted a minimum of 8 weeks before an event to ensure there is sufficient time for relevant permit requirements to be met and issued. Late fees may apply for applications received after this.

Complete the online Event Notification Form

Our Event Facilitation Team can provide guidance and information to assist you in ensuring your event is as successful as it can be. Download a copy of the City of Launceston Event Planning Guide(PDF, 4MB) and if you have any questions please reach out to our the team at events.enquiries@launceston.tas.gov.au or via 03 6323 3000

 

3. Permits, Plans and other considerations

If you intend to organise an event, you may need to apply for a special license or permit and advise Council about certain aspects of it. Ask our Event Facilitation Officer for more information; otherwise see below for some common event considerations.

 

Risk and Emergency

You must have Risk Management and Emergency Management plans in place.

Templates are available for download below:

Place of Assembly

Do you expect 1000 or more people at your event for two or more hours? You'll need to apply for a Place of Assembly Specific Event application(PDF, 105KB). Please know late fees apply to applications received less than one month prior to the event.  A Smoke-Free Management Plan will also be required at an event of this type. 

Accessibility

People with a disability face a range of barriers to participation in public events.  The Tasmanian Government has introduced a number of guidelines and checklists to assist you in conducting events that are both welcoming and accessible to people with disability. 


Food

If you intend to serve food and drink at your event, you'll need to apply for a Temporary Food Licence. Please note late fees apply to applications received less than ten working days prior to the event, penalty rates may apply if received within 4 weeks of the event. 


Temporary Occupancy

Does your event include temporary infrastructure such as a stage, tent, tiered seating or signage? If so, you may need a Temporary Occupancy Permit(PDF, 68KB) which must be returned to Council a minimum of two months prior to the event. Temporary Occupancy Permit - Guidelines(PDF, 193KB) 


Road closure

If your event is expected to disrupt traffic, a Road Closure Application(PDF, 148KB) will be required. 


Weddings

Planning a park wedding? Please email details to weddings@launceston.tas.gov.au



Street Party

Planning a street party? See our Neighbourhood Street Party Guide(PDF, 3MB) for everything you need to know.


Hire us

The City of Launceston manages a range of great facilitiesparks and community halls you can hire, so be sure to consider these if wondering where to hold an event. If you do want to hire a Council-managed space, you'll need to apply for a Hire Agreement and possibly other permits. For a list of the Adopted Fees & Charges click here. 


Animals

All sites or attractions where patrons have access to animals, such as a petting zoo or nursery, must have hand washing facilities that adhere to specific requirements. Please ask us for more information. Please note pregnant or sick animals are not permitted at any sites or attractions where patrons have access. 


  

 

 

4. Event Sponsorship

The purpose of the Event Sponsorship Program is to support events that deliver community, social, cultural, tourism and economic benefits to the Launceston community, building our profile and reputation as a great place to live, visit and invest. The City of Launceston Event Sponsorship Overview(PDF, 1MB) provides a snapshot to funding opportunities available. The Event Sponsorship Program aligns to the City of Launceston Events Strategy(PDF, 4MB) and provides the framework to guide the allocation of event funding support via the Event Sponsorship Program. 

 

 

Sponsorship Program 
Sponsorship Amount Application Dates
Guidelines Apply

Small event sponsorship

For small community held events in the City of Launceston municipality where the local community is the main audience. 

 Up to $5,000 

Round 1

For events to be held between 1 August to 31 December.

  • Open: 1 February
  • Close: 15 March
  • Council decision: May

 

Round 2

For events to be held between 1 January to 31 July.

  • Open: 1 May
  • Close: 15 June
  • Council decision: TBA

Submit your application

(PDF, 57KB)Guidelines(PDF, 212KB)

Round 1: 
Open

Round 2:
Closed

 

Major event sponsorship

  • Level 1: A major event held in the City of Launceston municipality attracting local and intrastate audiences.
  • Level 2: A major event held in the City of Launceston municipality attracting larger local intrastate, interstate and/or international audiences. 
  • Level 1: up to $12,500
  • Level 2: up to $20,000

Round 1

For events to be held between 1 August to 31 December.

  • Open: 1 February
  • Close: 15 March
  • Council decision: May

 

Round 2

For events to be held between 1 January to 31 July.

  • Open: 1 May
  • Close: 15 June
  • Council decision: TBA

Submit your application

 

Level 1 & 2: (PDF, 64KB)Guidelines(PDF, 276KB)

Round 1: 
Open

Round 2: 
Closed

 

Special event sponsorship

Defined as an irregular or one off event that has the ability to attract significant attendees from local, state and interstate areas. 

 Up to $30,000 Please contact our Grants and Sponsorship Officer for details.      (PDF, 62KB)Guidelines(PDF, 239KB)  Open


Sponsored Events in 2021/22

Small Events

  • Tasmanian Poetry Festival Inc. - Tasmanian Poetry Festival 2020-21 (20%) 


  • Beaker Street Ltd - Beaker Street Festival Fermentation Trail 2022-23 (80%) 


  • Alicia Bell / Fresh Comedy - Fresh Comedy 10 Year Anniversary Showcase Event 


  • Amanda Leigh Sutherland - The Real Inspector Hound 


  • Cancer Council Tasmania - Relay For Life 2022 


  • Cancer Council Tasmania - Women's 5km Walk/Run 2021 


  • Cancer Council Tasmania Inc. - Women's 5km Walk/Run 2022-23 (80%) 


  • Clifford Craig Foundation - Run & Walk for your Heart SK 


  • Clifford Craig Foundation Limited- Run & Walk for your Heart 2022-23 (80%) 


  • David Dobson- Launceston Blues by the River 


  • East Launceston Bowling Club- Launceston International 


  • Emerge Productions - Killers with Benefits 2022-23 (80%) 

    Jacqueline Anifandis - Launceston Ukulele Jamboree 

  • Launceston Festival of Dance Inc. - Launceston Festival of Dance 

  • Launceston Jazz Club Incorporated -That's Jazz - Celebrating International Jazz Day 

  • Launceston Walking Club Inc. - Walking Wild Tasmania 

  • Metal Minds Robotics Inc. - First Lego League Regional Championship 

  • Multicultural Council ofTasmania -Tasmania's Harmony Week Launch 

  • Northern Suburbs Community Centre - Northern Suburbs Variety Show 2021-22 (80%) 

  • Northern Tasmanian Croquet Centre Inc. - NTCC Easter Croquet Tournament 

  • Rotary Club of Launceston - Rotary Club of Launceston Car Show 

  • RSPCA Tasmania - Million Paws Walk 2022 2021-22 (80%) 

  • Singfest - Singfest 

  • Swimrun Wild - Swimrun Wild Cataract Gorge 

  • Tasmanian Brick Enthusiasts Inc. - Brixhibition Launceston 2022 

  • Tasmanian Storytelling Festival 2021-22 (80%) 

  • Tasmanian Storytelling Festival 2022-23 (80%) 

  • Thai Association of Tasmania Inc. -Thai Food and Culture Festival 2021 

  • The Launceston Players Society Inc. - Marjorie Unravelled -Tasmania's Fantabulous Edna! 

  • Three River Theatre Inc. - Of Mice and Men 

  • Victorian Railways Institute Inc. -A.N.Z.R.I. Cricket Carnival (All Australian State Railway competition)

  • Youth Spectacular Inc. - Youth Spectacular 

Major Events

  • Tasmanian Poetry Festival Inc. - Tasmanian Poetry Festival 2020-21 (20%)
  • Beaker Street Ltd - Beaker Street Festival Fermentation Trail 2022-23 (80%)
  • Alicia Bell / Fresh Comedy - Fresh Comedy 10 Year Anniversary Showcase Event
  • Amanda Leigh Sutherland - The Real Inspector Hound
  • Cancer Council Tasmania - Relay For Life 2022
  • Cancer Council Tasmania - Women's 5km Walk/Run 2021
  • Cancer Council Tasmania Inc. - Women's 5km Walk/Run 2022-23 (80%)
  • Clifford Craig Foundation - Run & Walk for your Heart SK
  • Clifford Craig Foundation Limited- Run & Walk for your Heart 2022-23 (80%)
  • David Dobson- Launceston Blues by the River
  • East Launceston Bowling Club- Launceston International
  • Emerge Productions - Killers with Benefits 2022-23 (80%)
  • Jacqueline Anifandis - Launceston Ukulele Jamboree 

Special Events

  • Moorilla Estate Pty Ltd - Mona Foma
  • Vibestown - Party In the Apocalypse 2020-21
  • Vibestown - Party In the Apocalypse 2021-22
  

Conferences and Business Events

Business Events Tasmania

Business Events Tasmania can support you with all aspects of your Launceston conference, convention or business event. With a wide range of helpful resources, sample itineraries, tools to boost delegate numbers and a number of corporate social responsibility opportunities that can be easily incorporated into the event plan and budget. We'll prepare a comprehensive proposal for you to present to your client or committee, including quotes from the venues and service providers that meet your event specifications.

Contact Alicia Perry, Business Development Manager on 03 6334 9114/0428 513 120 or email aperry@businesseventstasmania.com

 

Sponsorship
Launceston offers a unique platform for conferences, meetings and incentives. Offering refreshing natural beauty, stunning built heritage, world class food and wine, a wide array of intimate and larger scale venues plus an established track record for hosting business and professional occasions, the city is an exceptional choice for your next event. 

See Business Events Tasmania for more information. 

 

Conference, Convention and Championship Incentives
Conference, convention and championship incentives are available to encourage associations, corporate organisations and local/state governments to host their conferences, conventions or championships within the Launceston municipality during the tourism off-peak and shoulder seasons.

Read more here: Conference, Convention and Championship Incentives Program Guidelines(PDF, 81KB).

Apply for our Conference, Convention and Championship Incentives Program here.