Event Planning and Sponsorship

Overview

Fireworks  

Launceston hosts a range of events each year, which contribute and provide memorable experiences to our community. The events the city stages and Council supports also provide economic gains which are received throughout the municipality.

Our Events Strategy(PDF, 4MB) outlines our commitment to provide successful, stimulating and socially and economically beneficial events around Launceston.

How to Plan an Event

Thinking of organising a school fair, community barbecue or dance concert? Whatever the event, we can help ensure it runs smoothly and according to policy.

Please contact us or our Events Facilitation Officer to find out exactly what steps you need to take to plan, organise and present your particular event.

The Event Flowchart(PDF, 16KB) is a good resource to begin with: it directs you where you need to go in order to plan your event. 

The Events Notification Form(PDF, 396KB) advises the City of Launceston of your intention to hold a public event, celebration or function. Please return completed form as soon as possible. 

Events Facilitation Officer

Phone: 03 6323 3380

Mobile:  0407 851 136 

Email: Events.Enquiries@launceston.tas.gov.au

Permits, Plans and other considerations

If you intend to organise an event, you may need to apply for a special license or permit and advise Council about certain aspects of it. Ask our Event Facilitation Officer for more information; otherwise see below for some common event considerations.

Risk and Emergency: You must have Risk Management(PDF, 77KB) and Emergency Management(PDF, 76KB) plans in place. 

Place of Assembly: Do you expect 1000 or more people at your event for two or more hours? You'll need to apply for a Place of Assembly Specific Event application(PDF, 105KB) . Please know late fees apply to applications received less than one month prior to the event.  A Smoke-Free Management Plan will also be required at an event of this type. 

Accessibility: People with a disability face a range of barriers to participation in public events.  The Tasmanian Government has introduced a number of guidelines and checklists to assist you in conducting events that are both welcoming and accessible to people with disability. 

Food: If you intend to serve food and drink at your event, you'll need to apply for a Temporary Food Licence. Please note late fees apply to applications received less than ten working days prior to the event, penalty rates may apply if received within 4 weeks of the event. 

Alcohol: A Special Liquor Permit can be applied for here

Temporary Occupancy: Does your event include temporary infrastructure such as a stage, tent, tiered seating or signage? If so, you may need a Temporary Occupancy Permit(PDF, 68KB) which must be returned to Council a minimum of two months prior to the event.

Road closure: If your event is expected to disrupt traffic, a Road Closure Application will be required. 

Weddings: Planning a park wedding? Please email details to weddings@launceston.tas.gov.au

Street Party: Planning a street party? See our Neighbourhood Street Party Guide(PDF, 3MB) for everything you need to know.

Hire us: The City of Launceston manages a range of great facilities, parks and community halls you can hire, so be sure to consider these if wondering where to hold an event. If you do want to hire a Council-managed space, you'll need to apply for a Hire Agreement and possibly other permits. 

Animals: All sites or attractions where patrons have access to animals, such as a petting zoo or nursery, must have hand washing facilities that adhere to specific requirements. Please ask us for more information. Please note pregnant or sick animals are not permitted at any sites or attractions where patrons have access. 

Event Sponsorship

The purpose of the Event Sponsorship Program is to support events that deliver community, social, cultural, tourism and economic benefits to the Launceston community, building our profile and reputation as a great place to live, visit and invest.

The City of Launceston Event Sponsorship Overview(PDF, 7MB) provides a snapshot to funding opportunities available.

The Event Sponsorship Program aligns to the City of Launceston Events Strategy(PDF, 4MB) and provides the framework to guide the allocation of event funding support via the Event Sponsorship Program. 

Event Sponsorship funding is available under one of the following categories:

Major Event Sponsorship  
Major Event Sponsorship Guidelines(PDF, 163KB)

Small Event Sponsorship
Small Event Sponsorship Guidelines(PDF, 156KB)

Start-up Event Sponsorship 
Start up Event Sponsorship Guidelines(PDF, 158KB)

Special Event Sponsorship
Special Event Sponsorship Guidelines(PDF, 121KB) 
Please contact our Grants and Sponsorship Officer for Special Event application dates and details. 

Round dates for Small, Major and Start-up Event applications:

Round Applications Open Applications Close Applications Assessed Council Decision

Round 1
(events 1 August - 31 December)  

1 February  15 March April  May
Round 2
(events 1 January - 31 July)
1 May   15 June July  September 

 

How to Apply 
Applications for Major, Small and Start-up sponsorships are closed.

Event Application Advice and Support
Funding rounds will be publicly advertised through local media and direct electronic mail. Please contact the Grants and Sponsorship Officer if you would like to receive these emails.

Before completing an application, we suggest you discuss your event with our Grants and Sponsorship Officer to determine your eligibility for funding:
Phone 03 6323 3351
Email contactus@launceston.tas.gov.au

Conferences and Business Events

Planning
Our Events and Tourism Officers plus all our travel consultants understand the importance of making your business event a special experience.

The Visitor Information Centre can help create an unforgettable experience for both conference delegates and their partners with a wide range of tours and attractions. Our team can put together themed or tailor-made itineraries and tours, or simply arrange transport and accommodation to suit individual needs.

The Centre's team of friendly professionals can help arrange the following services:

  • Car hire, coach hire and other transfers within Tasmania
  • Accommodation of all types (including excellent group rates)
  • Exciting range of conference tour and experience options
  • Pre and post conference travel itineraries (themed or tailor-made)
  • Assist you with suggestions for suitable venues for your conference as well as dinners and cocktail parties, outdoor venues and unique concepts to wow your delegates
  • Free call 1800 number for delegates
  • Free information packs for delegates (with optional extras)
  • Assistance sourcing special local food and wine gift packs for speakers and VIPs

Visit Destination Launceston for more information or email Conferences@launceston.tas.gov.au 

Sponsorship
Launceston offers a unique platform for conferences, meetings and incentives.

Offering refreshing natural beauty, stunning built heritage, world class food and wine, a wide array of intimate and larger scale venues plus an established track record for hosting business and professional occasions, the city is an exceptional choice for your next event. 

See Business Events Tasmania for more information. 

Conference, Convention and Championship Incentives
Conference, convention and championship incentives are available to encourage associations, corporate organisations and local/state governments to host their conferences, conventions or championships within the Launceston municipality during the tourism off-peak and shoulder seasons.

Read more here: Conference, Convention and Championship Incentives Program Guidelines(PDF, 131KB).

Apply for our Conference, Convention and Championship Incentives Program here.

Conference, Convention and Championship Incentives program applications for the 2017/2018 financial year have closed.